Do you want to learn how to share your Google Analytics reports with others? Sharing solid data is a great way to gain the trust of customers, clients, team members, and potential business partners.
But you may have to grant them access to your Analytics account, so they can view the reports. Since your website data is confidential, sharing access can be difficult.
That said, you can still share your desired Analytics reports with them.
In this article, we’ll show you how to share your Google Analytics reports with others without having to give permission to your Analytics account. Trust us: it’s super easy!
Why Would You Want to Share Your Google Analytics Data?
Showing solid statistics and data is one of the most effective ways to convince people over to your side. Here are a few situations where you might have to share your Google Analytics reports:
- Share Performance Reports with Clients – If you’re an agency that handles many clients, then you can easily share your Google Analytics reports keeping them updated on their site’s performance.
- Keep Team Members & Other Departments Updated – At times you might have to share these reports with other team members in your organization to keep them updated on different stats without having to give access to Google Analytics.
- Form Partnerships with Other Websites – If you’re planning to form a partnership with another company, then they’ll most likely ask for your website statistics. So sharing specific reports is safe and easier.
- Increase Website Conversions – You can convert a potential customer into a buyer by showing them how many people are already using your product and for how long.
But granting permission to Google Analytics isn’t safe. So, how can you safely share your reports? Let’s go ahead and see how to share Google Analytics reports with others hassle-free.
How to Share Google Analytics Reports
To easily share your reports without having to worry about giving access to your Analytics account, here are some simple ways you can try.
1. Get Weekly Website Stats with Email Summaries
Have you ever been in a situation where your clients require weekly performance reports of your website? Or perhaps you were occupied with so many tasks that you didn’t time to check Google Analytics?
With MonsterInsights Email Summaries you can easily solve this issue. You can now get important stats of your website delivered straight to your email inbox.
The report is simple to read and understand. It helps you keep an eye on how is your website performing, so you can make data-driven decisions.
To view them, go to your WordPress dashboard and then navigate to Insights » Settings » Advanced. Now scroll to Email Summaries.
Here you can add up to 5 email addresses to send the email summaries and send out a test email. And the best part, you can customize the header to add your own brand logo to give a personal touch to your reports.
This is useful as you can add your own agency logo and send weekly reports to your clients. So, they know how their website is doing and also value your hard work.
2. Export Your Google Analytics Reports as PDFs
If you’re using MonsterInsights on your website, then you can easily download any report as a PDF file and share it with whoever you want.
You no longer have to use the print preview mode to download your MonsterInsights reports. The problem with this old method was that you’d have to spend several hours trying to fix the formatting. That’s because graphs and numbers would be all over the place.
But all that has changed with the Export PDF Report option, which you’ll see at the top of all your MonsterInsights reports. Simply click on the button and get properly formatted reports to share with others.
3. Give Permission to View Google Analytics Reports
Now, there might be occasions where you’d have to give access to your Google Analytics account, so others may see the reports.
But you can control different user roles and allow only a few people to view Google Analytics reports. You can also control who can save settings in Analytics and who can’t.
And make this process simple and efficient, you can use MonsterInsights. It helps you easily manage Google Analytics permissions from your WordPress dashboard.
Just go to Insights » Settings » Advanced and then navigate to Permissions. Here you can see which user roles can view reports, save settings, and which roles are excluded from tracking.
You can follow our guide on how to grant access to your account and share Google Analytics reports.
4. Share Google Analytics Reports in Other File Formats
We’ve already shown you how MonsterInsights helps you download your Analytics reports as PDF. But what if you need it in another format to perform more analysis?
In Google Analytics, you can export a report as Google Sheets, Excel file, or CSV format. This allows you to download your data, clean it, format it according to your needs, and then share them with others.
To get started, you’ll need to log into your Google Analytics account. Then, navigate to a report you want to share. In the top right corner, you’ll find an Export option for almost every report in Google Analytics.
Click on the Export option and select the file type you’d like to export.
Then, it’ll automatically download the report onto your computer. Now you can share the report with your customers or partners easily by emailing it to them or by sharing a Google Drive folder.
5. Share Saved Google Analytics Reports
Now, are you wondering, how to share saved reports in Google Analytics? Saved reports or custom reports are only visible to the person that created it. So, you’ll have to share them, so that others can see it.
And if you’re wondering what are saved reports, then these are reports where all your filters, segments, and other settings are already applied. It helps you save time as you don’t have to apply your settings each time you view the report.
As for sharing saved Google Analytics reports, navigate to Customization » Saved Reports, and pick the report you want to share. Then click on the Share option.
You’ll see a new screen popup. Now enter the email addresses of the people with whom you want to share the report. Google Analytics also gives you the option to select the file format in which others can see the report (PDF, Excel, etc.).
Once you’ve entered the details, click Send. You’ve successfully shared a saved report.
With that, let’s look at some common questions people have about sharing Google Analytics reports.
Frequently Asked Questions (FAQs)
1. How do I pull data from Google Analytics?
If you’re looking to pull data from a specific report in Google Analytics, then you can use the Export option given at the top right corner. And if you have a WordPress site, then using MonsterInsights, you can easily pull data as a PDF file.
But as for importing all of your data from Google Analytics, you’ll have to head over to the Admin settings. Then under the Property column, click on the Data Import option.
Next, click Create and select the Data Set type, Data Set details, and Data Set schema. Once you’ve entered these details, click Save.
2. How do I schedule a report in Google Analytics?
In WordPress, it’s very easy to schedule your Google Analytics reports thanks to MonsterInsights Email Summaries. You can get an overview of your site’s performance every week and you can add up to 5 email addresses.
You can also manually schedule reports in Google Analytics by clicking the Share button at the top. Then enter the email address and select the frequency of sending your reports (daily, weekly, monthly, etc.).
3. How do you save or share a report using Google Analytics?
Saving and sharing a report using Google Analytics is simple. Just login to your account, go to the report you want to share or save and then click on the options given in the right top corner.
If you want to save a report, just click the Save button. The report will then appear under Customization » Saved Reports. You can then export these reports, so others can also view it.
And as for sharing reports, simply click the Share option, enter the email address, and click Send.
We hope this article helped you to learn how to share your Google Analytics reports with others. You may also want to learn how to create custom reports in Google Analytics.